XPLOCIV'11
THE ORGANIZING TEAM OFFICIALLY APPROVED BY THE HEAD OF DEPARTMENT OF CIVIL ENGINEERING.
SECRETARY – PRAVEEN.K – 9952546452
ADDL SECRETARY –KUMARA VENKATESH.C-9789783395
1) EVENT MANAGEMENT COMMITTEE
STAFF ADVISORS
MR.R.SATHYANATHAN
MR.PRADEEP
STUDENT Coordinator
RITESH KUMAR AGARWAL
9840340676
ABHIJIT KARIGIRI
9962942741
9043524687
CO-coordinators
SAMARPAN SHYAM
9381115354
SUBHAJIT SAHA
8144087352
SRAVYA N
9600836082
RAMENDU AGARIA
9566213115
SAPTASWA SAHA
9025725317
NISHANT DAS
9791023689
PRATIMA YADAV
9884123792
RESPONSIBLITIES :
The event management committee sorts the best events and processes still it is successfully completed .
The EMC coordinators guides the respective EVENT CO-ORDINATORS for their
- Event sponsorship
- Event publicity
- Event conduction
- Event conduction arena or place allocation
EMC are in co-ordination with Operations Committee makes way for the allocation of place for the event,
EMC also looks into the sufficient time and resources to be provided for the events.
EMC plans the time slot allocation for the events and the time of conduction.
Modifications can be suggested by EMC incase of any unexpected situations such as resources shortage or deficit time duration. A suitable solutions shall be made for the hurdles of the event conduction.
2)FINANCE AND HR
STAFF ADVISORS
PROF.G.AUGUSTINE MANIRAJ PANDIAN
MR.K.GUNASEKARAN
STUDENT COORDINATORS
VENKATA SUBBI RAMI REDDY M
9962448674
DEEPAN RAJ KRISHNA V
9003106669
SUDHIR KUMAR K
9962099475
REGISTRATION
STAFF ADVISORS
MRS.S.SANTHANASELVI
MRS.K.GOMATHI
STUDENT CO-coordinator
RAM KRISHNA
9382209797
CO-coordinators
Jaya Ram Reddy Alla
9962079195
Sujit Kumar B
9789810596
kumara venkatesh.c
9789783395
ARULRAJAPPAN.A.J
9994470780
KIRUTHIKHA M
9003106900
RESPONSIBLITIES :
FINANCE :
Finance, accounting, overall funds for each and everything shall be monitored.
Material purchasing, need for the material, economic finance shall be provided by the committee.
Bills and correspondence for material purchase to be accounted to the finance department.
Workshops and guest lectures conduction is also responsibility of the committee.
HR :
Nothing processes without any supervision, Human resources looks after the overall functioning of other committees . It rectifies if there is any hurdles for the committee members. It suggests better strategies for making the work process easier.
Registration:
Online : The online registration in accordance with E-advertising accounts the registrations from day to day.
Spot : Spot registration also to be taken care of on day of event.
Certificates:
Volunteers, winners, participation, appreciation certificates are issued on discretion of F& HR committee.
3)HOSPITALITY
STUDENTS COORDINATOR
RAHUL SINGH 8144329036
ACCOMADATION
STAFF ADVISORS
MR.PRADEEEP
MR.L.KRISHNARAJ
MR.V.R.PRASATHKUMAR
MRS.RAJI
DR.R.PADMAPRIYA
STUDENT CO-coordinators
SOORYA NARAYANAN S
9786115431
HEMANTH
9543448910
geolin
9791452912
suresh
9003674073
GUEST HANDLING
STAFF ADVISORS
DR.K.S.SATYANARAYAN
MR.K.S.ANAND
STUDENT CO-coordinators
LAKSHNA.A.V
9003126302
ALOOSHREE CHOWDARY
9677054940
TRANSPORTATION
STAFF ADVISORS
MR.PRADEEEP
MR.L.KRISHNARAJ
MR.V.R.PRASATHKUMAR
MRS.RAJI
DR.R.PADMAPRIYA
STUDENT CO-coordinators
Soundar Rajan K N
9790600800
Richard Jesuraj P
9677626760
yokesh kannan
9788034756
manoj.r
9047117111
HELP DESK
STAFF ADVISORS
MRS.SANTHANASELVI
MRS.K.GOMATHI
MS.HEMAMALINI
MS.GOUTHAMPRIYA
MRS.RENUKA
STUDENT CO-coordinators
INDHU V 9790066339
ajay prasaanth.m.s
9043576005
MOMENTOS
STAFF ADVISORS
MR.J.S.SUDARSAN
MR.K.PRASANNA
STUDENT CO-coordinator
Vijaya krishnan
9940374340
RESPONSIBLITIES
[TRANSPORTATION, accomadation, help desk, guest handling and MOMENTOS]
TRANSPORTATION:
Transportation of materials and resources to be taken care of the committee members .
Arrangement of cabs for the guests are also arranged.
ACCOMMODATION:
The list of participants who have asked for accommodation are intimated to the committee by the registration committee and arrangements are made in the hostel premises with the prior allocation of rooms from the hostel office.
The guidance for the participants in the place of stay such as for food, shall be completely taken care of the accommodation committee.
HELP DESK :
The guidelines about the events i.e. venue of the event , event coordinators, guidance through the campus , each and everything whom to approach for what ?
The announcements are also made from the committee from time to time.
GUEST HANDLING :
The chief guests and other dignitaries are welcomed by the committee and are treated with utmost hospitality.
All the services such as providing snack, water bottles, etc. The momento distribution on everything has to be taken care of.
Momentos:
the momentos purchasing, labeling, accounting before and after distribution shall be taken care off.
4) OPERATIONS AND DISCIPLINE
STAFF ADVISORS
DR.S.ELAVENIL
MRS.G.SATHYAVATHY
MRS.N.UMA MAHESWARI
MR.K.S.ANAND
MRVINOTH
STUDENTS COORDINATORS
ROHIT UPADHYAY
9042500584
ABISHEK KUMAR
8807760626
DISCIPLINE
ANIL KAJLA
9789949121
CO-CORDINATORS
JAI BALAJI.C
9677181026
RANJIT
9840111682
INDHU.B(DECORATIONS)
9600174378
DIANA(DECORATIONS)
9003186125
MANIKANDAN.K( PERMISIONS AND PRO)
9865980330
MANOJ KUMAR .M.V.L(BASIC AME)
9600696854
RESPONSIBILITIES :
operations and resources management:
The allocation, arrangement, assembling the resources such as shamiyana, arena construction, lab arrangements, chairs, tables, power supply, etc for overall conduction of the events.
Materials purchasing for events, availing resources from the management authority such as chairs, tables, arrangement of stalls.
Managing , T-Shirts and kits accounting and transportation.
Permissions from authorities for the stalls, for availing resources ,for overall conduction of events will be acquired by the Operation committee.
Basic amenities for the volunteers and participants shall be availed by the committee.
Decorations will also be looked upon by the committee in accordance with the insight of publicity.
Discipline committee is a part of which helps in crowd control and smooth conduction of the program.
The overall operations on the day will be taken care of operations.
5)PUBLIC RELATIONS
STAFF ADVISORS
DR.V.DEEPTHA THATTAI
MRS.RAJALASHMI
STUDENTS COORDINATORS
YUGESH KUMAR A K
9884585001
NILOFER FIRDAUSHI
9962326280
CO-COORDINATORS
MITHUN KRISHNA 9787632278
JACOB PAULOSE 9176101663
VANDHANA 9094009014
LETTERS AND PROCEEDINGS
ASHWIN 9790780866
KAVYA 9791081240
RESPONSIBILITIES:
Guests :
References about the people in the sector of civil engineering for chief guests, etc.
Letters, E-mail, Messages :
The official letters, emails , posts shall be drafted and sent by the committee.
Announcements and alerts to everyone shall be also made by the committee.
6) PUBLICITY
STAFF ADVISORS
MR.J.S.SUDARSAN
MR.K.PRASANNA
MR.L.KRISHNARAJ
STUDENTS COORDINATORS
CHRISTY ROY E
9487491145
SHUDHANSHU SINGH
8144829507
CO-COORDINATORS (E-ADVERTISING)
MOHAN.D
9962813395
VIJAY
9791374721
LALAM ADITYA
9790894893
CO-COORDINATORS (INSIGHT)
ZAHID A.V.
9840803009
RANJITH
9843477771
PRATIK PAUL
9790834554
B.SRAVYA
9003259716
RAMYA
9952028653
VANDHANA.R
9094009014
CO-COORDINATORS
(EXT-CHENNAI)
PARTHIBAN
9791217848
KHALID
9840788031
JACKARIYA
9790807632
MAHALAKSHMI.S
9791177804
BALASUBRAMANIANM.T
9003216164
VIKRANTH SRIVATSAV
9962073951
CO-COORDINATORS
(EXT- NORTHERN)
PRAVEER
9543453649
MAYANK GUPTA
8015129511
POOJA BHUSHAN
9003260127
IDRESS
9940118625
CO-COORDINATORS
(EXT- SOUTHERN)
RAM KUMAR N.V.
9791306610
EZHIL ARASAN
9894295310
KARTHICKRAM
9994243839
Yoga Kumara Raja K
9677920207
Karthigan S
9789806879
RESPONSIBILITIES :
[ e-aDVERTISING ,INSIGHT,CHENNAI,NORTHERN AND SOUTHERN]
e-advertising :
Videos, Website, community postings in community blogs, messages and E-mails .
Insight :
Internal publicity to be carried in and around the campus premises. The insight in coordination with decoration committee will make the campus live about XPLOCIV for the program before and on the day.
Chennai :
Main colleges in Chennai will be listed and visited in person by the committee members for publicizing about the symposium with posters and elaborating the its importance.
Northern :
Northern states are covered by the committee by the people of the respective states.
southern :
The southern states and district main colleges are publicized by the respective members from the respective places .
Overall colleges are covered by sending correspondence through posts in accordance with the P.R.O.
7) SPONSORSHIP
STAFF ADVISORS
DR.P.T.RAVICHANDRAN
MR.K.GUNASEKARAN
DR.M.NAGARAJAN
MR.G.VENKATASAMY
STUDENTS COORDINATORS
Rakesh Yadav P
9787471585
PINAKI DUTTA
9962104549
Co-COORINATORS
MANIKANDAN.K
9865980330
SATHISH MANAV .P
9790983392
KUMARA VENKATESH.C
9789783385
RESPONSIBILITIES :
Sponsorship committee approaches companies for availing sponsors.
Sponsorship committee members are sent to concerns through contacts and they are trained to indicate the advantages for the concerns giving sponsorship for.
A brochure is carried by the committee members for approaching for sponsors.
Main sponsor, Co-sponsor, Event sponsor, Banner sponsor, etc will be the categories of sponsors based on the amount they avail.
Sponsorship has to convince the concerns by indicating the importance to the students for the symposium.
Media sponsors , Radio partners should also be approached by the sponsorship committee.
Stalls sponsors which are educational stalls and food stalls also should be brought as sponsors by the committee.
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