xplociv 2011 organising team

  XPLOCIV'11


THE ORGANIZING TEAM OFFICIALLY APPROVED BY THE HEAD OF DEPARTMENT OF CIVIL ENGINEERING.
  

SECRETARY – PRAVEEN.K – 9952546452

ADDL SECRETARY –KUMARA VENKATESH.C-9789783395

 1) EVENT MANAGEMENT COMMITTEE

STAFF ADVISORS

MR.R.SATHYANATHAN

MR.PRADEEP

STUDENT Coordinator

RITESH KUMAR AGARWAL

9840340676

ABHIJIT KARIGIRI

9962942741

        9043524687

CO-coordinators

SAMARPAN SHYAM

9381115354

SUBHAJIT SAHA

8144087352

SRAVYA N

9600836082

RAMENDU AGARIA

9566213115

SAPTASWA SAHA

9025725317

NISHANT DAS

9791023689

PRATIMA YADAV

9884123792

RESPONSIBLITIES :

The event management committee sorts the best events and processes still it is successfully completed .

The EMC coordinators guides the respective EVENT CO-ORDINATORS for their

1. Event sponsorship
2. Event publicity
3. Event conduction
4. Event conduction arena or place allocation

EMC are in co-ordination with Operations Committee makes way for the allocation of place for the event,

EMC also looks into the sufficient time and resources to be provided for the events.

EMC plans the time slot allocation for the events and the time of conduction.

Modifications can be suggested by EMC incase of any unexpected situations such as resources shortage or deficit time duration. A suitable solutions shall be made for the hurdles of the event conduction.  

2)FINANCE AND HR

STAFF ADVISORS

PROF.G.AUGUSTINE MANIRAJ PANDIAN

MR.K.GUNASEKARAN

STUDENT COORDINATORS

VENKATA SUBBI RAMI  REDDY M

                 9962448674

DEEPAN RAJ KRISHNA V

9003106669

SUDHIR KUMAR K

        9962099475

REGISTRATION

STAFF ADVISORS

MRS.S.SANTHANASELVI

MRS.K.GOMATHI

STUDENT CO-coordinator

RAM KRISHNA

        9382209797

CO-coordinators

Jaya Ram Reddy Alla

9962079195

Sujit Kumar B

9789810596

kumara venkatesh.c

        9789783395

ARULRAJAPPAN.A.J

        9994470780

KIRUTHIKHA M

9003106900

RESPONSIBLITIES :

FINANCE :

Finance, accounting, overall funds for each and everything shall be monitored.

Material purchasing, need for the material, economic finance shall be provided by the committee.

Bills and correspondence for material purchase to be accounted to the finance department.

Workshops and guest lectures conduction is also responsibility of the committee.    

HR :

        Nothing processes without any supervision, Human resources looks after the overall functioning of other committees . It rectifies if there is any hurdles for the committee members. It suggests better strategies for making the work process easier.

Registration:

Online : The online registration in accordance with E-advertising accounts the registrations from day to day.

Spot : Spot registration also to be taken care of on day of event.

          

Certificates:

 

Volunteers, winners, participation, appreciation certificates are issued on discretion of F& HR committee. 

3)HOSPITALITY

STUDENTS COORDINATOR

RAHUL SINGH 8144329036

ACCOMADATION

STAFF ADVISORS

MR.PRADEEEP

MR.L.KRISHNARAJ

MR.V.R.PRASATHKUMAR

MRS.RAJI

DR.R.PADMAPRIYA

STUDENT CO-coordinators

SOORYA NARAYANAN S

9786115431

HEMANTH

       9543448910

geolin

       9791452912

suresh

       9003674073

GUEST HANDLING

STAFF ADVISORS

DR.K.S.SATYANARAYAN

MR.K.S.ANAND

STUDENT CO-coordinators

LAKSHNA.A.V

           9003126302

ALOOSHREE CHOWDARY

           9677054940

TRANSPORTATION

STAFF ADVISORS

MR.PRADEEEP

MR.L.KRISHNARAJ

MR.V.R.PRASATHKUMAR

MRS.RAJI

DR.R.PADMAPRIYA

STUDENT CO-coordinators

Soundar Rajan K N

9790600800

Richard Jesuraj P

9677626760

yokesh kannan

        9788034756

manoj.r

        9047117111

HELP DESK

STAFF ADVISORS

MRS.SANTHANASELVI

MRS.K.GOMATHI

MS.HEMAMALINI

MS.GOUTHAMPRIYA

MRS.RENUKA

STUDENT CO-coordinators

INDHU V 9790066339

ajay prasaanth.m.s

        9043576005

MOMENTOS

STAFF ADVISORS

MR.J.S.SUDARSAN

MR.K.PRASANNA

STUDENT CO-coordinator

Vijaya krishnan

        9940374340

RESPONSIBLITIES

[TRANSPORTATION, accomadation, help desk, guest handling and MOMENTOS]

TRANSPORTATION:

Transportation of materials and resources to be taken care of the committee members .

  Arrangement of cabs for the guests are also arranged.

ACCOMMODATION:

The list of participants who have asked for accommodation are intimated to the committee by the registration committee and arrangements are made in the hostel premises with the prior allocation of rooms from the hostel office.

The guidance for the participants in the place of stay such as for food, shall be completely taken care of the accommodation committee. 

HELP DESK :

The guidelines about the events i.e. venue of the event , event coordinators, guidance through the campus , each and everything whom to approach for what ?

The announcements are also made from the committee from time to time.

GUEST HANDLING :

 

The chief guests and other dignitaries are welcomed by the committee and are treated with utmost hospitality.

All the services such as providing snack, water bottles, etc. The momento distribution on everything has to be taken care of.

Momentos:

the momentos purchasing, labeling,  accounting before and after distribution shall be taken care off.

4) OPERATIONS AND DISCIPLINE

STAFF ADVISORS

DR.S.ELAVENIL

MRS.G.SATHYAVATHY

MRS.N.UMA MAHESWARI

MR.K.S.ANAND

MRVINOTH

STUDENTS COORDINATORS

ROHIT UPADHYAY

9042500584

ABISHEK KUMAR

        8807760626

DISCIPLINE

ANIL KAJLA

9789949121

CO-CORDINATORS

JAI BALAJI.C

        9677181026

RANJIT

        9840111682

INDHU.B(DECORATIONS)

        9600174378

DIANA(DECORATIONS)

        9003186125

MANIKANDAN.K( PERMISIONS AND PRO)

    9865980330

MANOJ KUMAR .M.V.L(BASIC AME)

             9600696854

RESPONSIBILITIES :

operations and resources management:

The allocation, arrangement, assembling the resources such as shamiyana, arena construction, lab arrangements, chairs, tables, power supply, etc for overall conduction of the events.

Materials purchasing for events, availing resources from the management authority such as chairs, tables, arrangement of stalls.

 Managing , T-Shirts and kits accounting and transportation.

 Permissions from authorities for the stalls, for availing resources ,for overall conduction of events will be acquired by the Operation committee.

Basic amenities for the volunteers and participants shall be availed by the committee.

Decorations will also be looked upon by the committee in accordance with the insight of publicity.

Discipline committee is a part of which helps in crowd control and smooth conduction of the program.

The overall operations on the day will be taken care of operations.

5)PUBLIC RELATIONS

STAFF ADVISORS

DR.V.DEEPTHA  THATTAI

MRS.RAJALASHMI

STUDENTS COORDINATORS

YUGESH KUMAR A K

9884585001

NILOFER FIRDAUSHI

9962326280

CO-COORDINATORS

MITHUN KRISHNA 9787632278

JACOB PAULOSE 9176101663

VANDHANA 9094009014

LETTERS AND PROCEEDINGS

ASHWIN 9790780866

KAVYA 9791081240

RESPONSIBILITIES:

Guests :

References about the people in the sector of civil engineering for chief guests, etc.

Letters, E-mail, Messages :

The official letters, emails , posts shall be drafted and sent by the committee.

Announcements and alerts to everyone shall be also made by the committee.

6) PUBLICITY

STAFF ADVISORS

MR.J.S.SUDARSAN

MR.K.PRASANNA

MR.L.KRISHNARAJ

STUDENTS COORDINATORS

CHRISTY ROY E

9487491145

SHUDHANSHU SINGH

8144829507

CO-COORDINATORS (E-ADVERTISING)

MOHAN.D

9962813395

VIJAY

9791374721

LALAM ADITYA

        9790894893

CO-COORDINATORS (INSIGHT)

ZAHID A.V.

                9840803009

RANJITH

                9843477771

PRATIK PAUL

                9790834554

B.SRAVYA

                9003259716

RAMYA

                9952028653

VANDHANA.R

                9094009014

CO-COORDINATORS 

(EXT-CHENNAI)

PARTHIBAN

                9791217848

KHALID        

                9840788031

JACKARIYA

                9790807632

MAHALAKSHMI.S

                9791177804

BALASUBRAMANIANM.T

                9003216164

VIKRANTH SRIVATSAV

                9962073951

CO-COORDINATORS

(EXT- NORTHERN)

PRAVEER

                9543453649

MAYANK GUPTA

                8015129511

POOJA BHUSHAN

                9003260127

IDRESS

                9940118625

CO-COORDINATORS 

(EXT- SOUTHERN)

RAM KUMAR N.V.

9791306610

EZHIL ARASAN

9894295310

KARTHICKRAM

9994243839

Yoga Kumara Raja K

9677920207

Karthigan S

9789806879

RESPONSIBILITIES :

[ e-aDVERTISING ,INSIGHT,CHENNAI,NORTHERN AND SOUTHERN]

e-advertising :

Videos, Website, community postings in community blogs, messages and E-mails .

Insight :

 Internal publicity to be carried  in and around the campus premises. The insight in coordination with decoration committee will make the campus live about XPLOCIV for the program before and on the day.

Chennai :

Main colleges in Chennai will be listed and visited in person by the committee members for publicizing about the symposium with posters and elaborating the its importance.  

Northern :

Northern states are covered by the committee by the people of the respective states.

southern :

 The southern states and district main colleges are publicized by the respective members from the respective places .

Overall colleges are covered by sending correspondence through posts in accordance with the P.R.O.

  

7) SPONSORSHIP

STAFF ADVISORS

DR.P.T.RAVICHANDRAN

MR.K.GUNASEKARAN

DR.M.NAGARAJAN

MR.G.VENKATASAMY

STUDENTS COORDINATORS

Rakesh Yadav P

9787471585

PINAKI DUTTA

9962104549

Co-COORINATORS 

MANIKANDAN.K        

                        9865980330

SATHISH MANAV .P

                        9790983392

KUMARA VENKATESH.C

                        9789783385

RESPONSIBILITIES :

Sponsorship committee approaches companies for availing sponsors.

Sponsorship committee members are sent to concerns through contacts and they are trained to indicate the advantages for the concerns giving sponsorship for.

A brochure is carried by the committee members for approaching for sponsors.

Main sponsor, Co-sponsor, Event sponsor, Banner sponsor, etc will be the categories of sponsors based on the amount they avail.

Sponsorship has to convince the concerns by indicating the importance to the students for the symposium.

Media sponsors , Radio partners should also be approached by the sponsorship committee.

Stalls sponsors which are educational stalls and food stalls also should be brought as sponsors by the committee.

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